Stenographer Grade II (Group 'C' Post)

Scale of Pay (as per 7th Pay commission) Level-4 in the pay matrix (Rs. 25,500 - 81,100).

Period of Deputation: The period of deputation shall be for the two Years (02) which may be extended till joining of regular incumbent or till further orders, whichever is earlier or can be terminated on administrative grounds.

The Terms and Conditions for deputation of the officials selected shall be regulated as per DoT OM No.20-01/2023-SEA-II dated 31.10.2023, its corrigendum dated 01.11.2023 & DOPT OM No. 6/8/2009- Estt. (Pay II) dated 17.06.2010 & its corrigendum issued time to time.

The pay of the employee shall be fixed in accordance with DoPT instructions issued on the subject and amendments issued from time to time.

Dearness Allowance: DA as applicable to Central Government employees.

HRA / Transport Allowance: HRA/ Transport Allowance shall be paid at the rate admissible under the rules of the DoT, which are similar to that admissible under the rules of the Central Government.

Children Education Allowance: As per rules notified by the Central Government.

Joining Time Period and Pay: The DoT will pay to the officer his joining time pay for both ways. The joining time will be regulated under the Central Government Rules.

Transfer Travelling Allowance: The expenditure on transfer/ travelling allowance for joining duty in borrowing organization and repatriation from borrowing organization shall be borne by DoT as per the rules notified by the Central Government from time to time.

Admissibility of Travelling Allowances during journeys performed on tour for official purpose during the deputation period: The admissibility of travelling allowance on tour during the period of deputation shall be as per the rules notified by the Central Government from time to time.

Leave and Leave Salary Contribution: The employee will be governed by the Leave Rules as followed in the parent department during the deputation period in DoT. DoT will pay the Leave Salary Contribution at the rates notified and communicated by parent office to the extent of rule contained in Appendix-IV of FR&SR Part-I.

Provident Fund: Monthly EPF Contribution at the rate applicable from time to time on the basic pay drawn actually and IDA/CDA as the case may be, deducted from the salary of the officer plus matching contribution along with applicable administrative charge on that amount is to be remitted to the parent office within the due date. This will enable to earn pension and PF accumulation of the officer. DoT will also be liable to bear the interest and penalties imposed by the EPF authorities for the delay on the part of DoT for remitting the contribution to parent office The rate applicable is to be communicated by the parent office to DoT.

Pension Contribution: Pension contribution in respect of absorbed employees is normally payable to Gol by BSNL on account of pension liability under rule 37 A of CCS (Pension) rules, 1972. Pension contribution in respect of BSNL employees on deputation to DoT shall be exempted from payment to Gol during the period of deputation of the employee in Govt. A remark to this effect will be recorded in the service record of the official during the period of deputation.

Corrigendum regarding Superannuation Pension Scheme: Employer contribution towards BSNL Superannuation Pension Scheme at the rate of 5% of Basic pay plus IDA may be borne by DoT with effect from the date of start of deputation in DoT or the date of issuance of this O.M, whichever is later. DDO's and NCDDO's to ensure that amount of Superannuation Pension Scheme contribution is remitted to BSNL by 10th of the following month. The SPS contribution shall be drawn @5% of Basic + IDA with reference to notional Basic Pay in the parent cadre. In case, the deputationist stagnates in the parent cadre, the SPS contribution shall be calculated at the stagnated notional Basic Pay plus IDA thereon in the parent cadre.

Gratuity: DoT is also liable to pay proportionate amount to the parent office on demand if any, on account of Gratuity, for the deputation period.

Insurance Scheme: During the period of deputation, the officer will continue to be governed by the insurance scheme applicable in the parent office. The DoT will ensure to remit the deductions towards insurance scheme to the parent office.

Leave Salary: The DoT will pay leave Salary in respect of disability leave granted on account of disability, if any, incurred in and through the period of deputation.

Leave Travel Concession: The officer will be governed by the LTC Rules of the Central Government and cost thereof will be borne by DoT.

Medical Facilities: The officer on deputation will be entitled to medical facilities as per the policy of the borrowing organization and CGHS card issued to the officer will be surrendered at the time of repatriation.

Residential Accommodation: The officer will be entitled for accommodation as per DoT officials and standard license fee will be regulated accordingly.

Incidence of Compensatory Allowance for the period of leave during or at the end of Foreign Service: The whole of the expenditure in respect of any compensatory allowance for the period of any compensatory allowance for the period of leave during or at the end of the period of deputation shall be borne by the DoT.

GPF: The deduction of subscription/recovery towards GPF made from the salary of these employees will be accounted in DoT in respect of the employees who are subscribers to GPF

Others: Term and conditions not defined shall be decided with mutual consent by both the sides.

When an employee on deputation/Foreign Service elects to draw pay in the scale of pay attached to the ex-cadre post, his/her pay may be fixed as under:

If the scale of pay/Grade Pay of the ex-cadre post is higher, the pay may be fixed after adding one increment to the existing pay in the Pay Band of the parent cadre post. The grade pay corresponding to the ex-cadre post would thereafter be granted in addition to this pay in the pay band. However, in cases where the fixation of pay in the ex-cadre post involves change of Pay Band also, if the pay in the pay band after adding the increment is less than the minimum of the pay band corresponding to the grade pay of the ex-cadre post, the pay in the pay band will be fixed at the minimum of the Pay Band.

In case the Grade Pay/scale of employee's cadre post and the ex-cadre post are identical, the employee would continue to draw his/her existing basic pay.

In case the Grade pay of the ex-cadre post is upto Rs 10000, the Basic Pay, from time to time after pay fixation should not exceed the maximum of the pay band PB-4 (Rs.67000) plus the grade pay of the post held on deputation. In case the ex-cadre post is in the HAG or HAG+ pay scale, the Basic Pay, from time to time after pay fixation should not exceed Rs. 79000 or Rs.80000 respectively.

(a) when the pay scale of the post in the parent cadre and that attached to ex-cadre post are based on the same index level and the DA pattern is also same, the pay may be fixed as under (i) above.

(b) If the appointment is made to a post whose pay structure and/ or DA pattern is dissimilar to that in the parent organisation, pay may be fixed by adding one increment to the pay in the parent cadre post in the scale of his regular parent post (and if he/she was drawing pay at the maximum of the scale, by the increment last drawn) and equating the pay so raised plus dearness allowance (and additional or ad-hoc dearness allowance, Interim relief etc., if any) with emoluments comprising of pay plus DA, ADA, Interim relief etc., if any, admissible, in the borrowing organisation and the pay may be fixed at the stage in the pay scale of the ex-cadre post at which total emoluments admissible in the ex-cadre post as above equal the emoluments drawn in the cadre.

In cases of appointment from one ex-cadre post to another ex-cadre post where the employee opts to draw pay in the scale of the ex-cadre post, the pay in the second or subsequent ex-cadre post should be fixed under the normal rules with reference to the pay in the cadre post only. However, in respect of appointments to ex-cadre posts carrying Grade Pay identical to that of the ex-cadre post(s) held on an earlier occasion(s), it may be ensured that the pay drawn in subsequent appointment should not be less than the pay drawn earlier.

In cases of appointments to a second or subsequent ex-cadre post(s) in a higher pay scale/grade pay than that of the previous ex-cadre post, the pay may be fixed with reference to the pay drawn in the cadre post and if the pay so fixed happens to be less than the pay drawn in the previous ex-cadre post, the difference may be allowed as personal pay to be absorbed in future increases in pay. This is subject to the condition that on both the occasions, the employee should have opted to draw pay in the scales of pay/Grade Pay attached to the ex-cadre posts.

The deputation (duty) allowance admissible shall be at the following rates:

• (a) In case of deputation within the same station, the allowance will be paid at the rate of 5% of basic pay subject to a maximum of Rs.2000 p.m.; and
• (b) In other cases, Deputation (Duty) Allowance will be payable at the rate of 10% of the employee's basic pay subject to a maximum of Rs.4000/- p.m.
• (c) The deputation (duty) allowance as above shall further be restricted as under:- Basic Pay, from time to time, plus Deputation (Duty) Allowance shall not exceed the maximum of the pay band PB-4 (Rs.67000) plus the grade pay of the post held on deputation in case the Grade Pay of the post held on deputation is upto Rs 10000. In case the post held on deputation is in the HAG or HAG+ pay scales, the Basic Pay, from time to time, plus Deputation (Duty) Allowance should not exceed Rs. 79000 and Rs.80000 respectively.

Note: Basic Pay in the revised pay structure means the pay drawn in the prescribed pay band plus the applicable grade pay but does not include any other type of pay like special pay/allowance etc. The rates of deputation (duty) allowance as above shall take effect from 1.9.2008.

Any project allowance admissible in a project area in the borrowing organisation may be drawn in addition to deputation (duty) allowance.

Any special allowance granted to an employee in the parent Department under FR 9(25) or a corresponding rule of parent organisation should not be allowed in addition to deputation (duty) allowance. However, the borrowing department may allow in addition to deputation (duty) allowance, under special circumstances, any special allowance attached to the post held by the employee in his/her parent Department, by suitably restricting the deputation (duty) allowance. This will require the specific and prior approval of Department of Personnel & Training.

In case special allowance is attached to the scale of pay of the ex-cadre post and the employee has opted to draw pay in that scale, then, in addition to the pay in that scale, he will also be entitled to draw such special allowance. However, such special allowance will not be admissible if he has opted to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance.

Personal pay, if any, drawn by an employee in his parent department will continue to be admissible on deputation/foreign service if he/she opts to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance. No deputation (duty) allowance on this personal pay will however, be admissible.

Increments - The employee will draw increment in the parent cadre grade or in the scale of pay /grade pay attached to the deputation post as the case may be, depending on whether he has opted for the parent cadre pay plus deputation (duty) allowance or the pay scale /grade pay of the deputation post. If he has opted for pay scale/grade pay of the deputation post, notional increments shall also continue to accrue to him in the post held on regular basis in the parent cadre/ organisation for the purpose of regulation of pay on repatriation to the parent post at the end of the tenure.

Admissibility of allowances and benefits while on deputation/ foreign service:

(a) Such allowances as are not admissible to regular employees of corresponding status in the borrowing organisation shall not be admissible to the officer on deputation/foreign service, even if they were admissible in the parent organisation.

(b) Following allowances will be regulated with mutual consent of the lending and borrowing organisation:

• (i) HRA/Transport Allowance
• (ii) Joining time and Joining Time Pay.
• (iii) Travelling Allowances and Transfer T.A.
• (iv) Children Education Allowance.
• (v) LTC.

(c) Following allowances/facilities will be regulated in accordance with the rules as explained against each:

• (i) Dearness Allowance - The employee shall be entitled to dearness allowance at the rates prevailing in the borrowing organisation or in the lending organisation depending on whether he has opted to draw pay in the pay scale/grade pay of the ex-cadre post or the parent grade plus deputation (duty) allowance.
• (ii) Medical Facilities - This will be regulated in accordance with the rules of the borrowing organisation.

• (i) As at present, allocation of leave salary and pension contribution between different Ministries/Departments of Central Government and between Central and State Government has been dispensed with. In such cases of deputation from Central Government to State Government and vice-versa, liability for bearing leave salary vests with the Department from which the officer proceeds on leave or which sanctioned leave and no contributions are payable to the lending organisation. Liability for pension/ employee's contribution to CPF will be borne by the parent department, to which the officer permanently belongs at the time of retirement and no proportionate contribution will be recovered.
• (ii) In case of deputation of Central Government employees on foreign service terms to Central Public Sector Undertakings/ State Public Sector Undertakings and Autonomous Bodies/ etc., leave salary contribution (except for the period of leave availed of on foreign service) and pension contribution/CPF (Employer's share) contribution are required to be paid either by the employee himself or by the borrowing organisation to the Central Government.
• (iii) In cases of reverse deputation from Central Public Sector Undertakings/ State Public Sector Undertakings/ Autonomous Bodies/local bodies to Central Government, the question regarding leave salary and pension contribution will be decided by mutual consent.
• (iv) In case of employees covered under New Pension Scheme (NPS), the borrowing department shall make matching contribution to the NPS account of the employee.

Application form is enclosed at Annexure-I and other required documents are placed at Annexure-II, III & IV.

Eligible and willing candidates may apply through proper channel in the prescribed format. Cader controlling authority / Heads of Departments are requested to forward applications of eligible and willing candidates along with attested copies of last 5 years APAR, vigilance clearance, declaration, certification as mentioned in the application form, whose services can be spared on deputation, immediately on their selection.

The applications of suitable and eligible officers complete in all respects in the prescribed format (Annexure) along with requisite documents shall be sent through proper channel to Director (Admin) O/o Addl. DGT, DOT, HP LSA, 2nd Floor, Telephone Exchange Building, Boundary Estate, Chhota Shimla, Shimla-171002.

The advance copy of the application can be sent on email ID dira.hp-dgt-dot@gov.in with ada.hp-dgt-dot@gov.in in Cc. However, such applications will only be considered if duly signed physical copy of the same is received in this office, through proper channel.

The last date of receipt of application is 30th November 2025.

Before forwarding the applications, Competent Authority of the lending organization must certify that information furnished by the applicants are verified with their service records and found correct and should also be countersigned with the office seal.

Applications received after the last date or not forwarded through proper channel or without prescribed documents or otherwise found incomplete would be summarily rejected.

The selection will be made according to the norms and extant rules on the subject. The decision of Head of HP LSA, Shimla shall be final and binding for the above items, as applicable.